^ [[8 Closing Phase]] # 8.1  Project-End Review Meeting The Project-End Review Meeting **launches the Closing Phase** of the project after the Executing Phase is deemed complete. The goal of this meeting is to ensure that project members discuss their **experience** of the project so that **Lessons Learned** and **best practices** can be captured. Also in this meeting **team and contractor performance** are evaluated, and ideas and **recommendations** for post-project work are discussed. ![[Table 8.1 - Project-End Review Meeting - Key Participants.png]] ## Inputs - [[Business Case]] and Project Charter - Project Handbook and Project Work Plan - All Project Plans (particularly the Transition & Business Implementation Plans) - Relevant Project Reports and Logs ## Steps ### Before the Project-End Review Meeting: 1. **Plan** the meeting and set the Meeting Agenda with the points to be discussed. 2. Send out the Meeting **Agenda** in advance. 3. Address and **logistical** needs and prepare **documentation** or hand-outs for the meeting. 4. Make sure **participants will be present and fully prepared**. ### During the Project-End Review Meeting: 1. The Project Owner (PO) will normally express the organisation’s **appreciation** to the whole project team and key project stakeholders. 2. Ensure **someone** is designated to **take the Minutes of Meeting** (MoM). 3. Present project statistics and data on **performance and achievements**. 4. Discuss the **overall project experience**. 5. Discuss **problems** and **challenges** faced during project and the way in which they were addressed. 6. Discuss **Lessons Learned** and **Best Practices** that may be useful for future projects. ### After the Project-End Review Meeting: 1. **Compile** [[Lessons Learned]] and [[Post-Project Recommendations]]. 2. **Produce the [[Project-End Report]]**. 3. **Communicate** the results of the meeting to the relevant stakeholders. ![[Fig 8.3 Project-End Review Meeting inputs - outputs and main roles.png]] ## Outputs - Project-End Review Meeting Minutes (PM2 Template) ___ Spanish Guide: [[8.1 Reunión de Revisión de Fin de Proyecto]] <-- [[8 Closing Phase]] --> [[8.2 Lessons Learned and Post-Project Recommendations]]