^ [[7 Executing Phase]] # 7.5  Information Distribution Information distribution refers to the **methods** used to keep project **stakeholders informed** about relevant project details through the regular distribution of project reports, as per the Communications Management Plan and project stakeholder needs. ![[Table 7.5 - Information Distribution - Key Participants.png]] ## Inputs - Communications Management Plan - Project Work Plan - Project Reports and Project Logs - Minutes of Meetings (MoMs) ## Guidelines - **Relevant information** resulting from the execution of project plans should be **communicated** to appropriate parties at the right time and in the appropriate format. - If **meetings are used to distribute information**, ensure they are **frequent enough** to serve the communication needs of the project stakeholders. - Keep stakeholders informed by sending them **regular Status and Progress Reports** that chart project progress against the baseline schedule and budget. ## Steps 1. Carry out the **tasks** detailed in the **Communications Management Plan**. 2. **Inform** stakeholders about updates to the Project Work Plan. 3. **Communicate any changes/updates** to any key project documents and logs. 4. **Send out** the **Project Reports** as per the Communications Management Plan. ![[Fig 7.7 Information Distribution inputs and main roles.png]] ___ Spanish Guide: [[7.5 Distribución de Información]] <-- [[7.4 Project Reporting]] --> [[7.6 Phase Gate- RfC (Ready for Closing)]]