^ [[7 Executing Phase]]
# 7.1 Executing Kick-off Meeting
The Executing Phase starts with the Executing Kick-off Meeting. This meeting ensures that the whole Project Team is **aware of the project’s key elements** and rules.
![[Table 7.1 - Executing Kick-off Meeting - Key Participants.png]]
## Inputs
- [[Business Case]] and Project Charter
- Project Handbook
- Project Work Plan
- All project plans and logs
- Any requirements documents
## Steps
### Before the Executing Kick-off Meeting:
1. **Plan** the meeting.
2. Draft the Meeting **Agenda** clearly indicating the main points to be discussed.
3. **Send out** the Meeting Agenda in advance.
4. Ensure the **attendance of the required participants**.
5. Address any **logistical** needs and prepare **documentation** or hand-outs for the meeting.
### During the Executing Kick-off Meeting:
1. Ensure that **someone** is designated **to take the Minutes of Meeting** (MoM), including action points.
2. **Present** the **Project Handbook** and the **Project Work Plan** with the appropriate level of detail.
3. Present the **Communications Management Plan**.
4. **Agree** on the **conflict resolution process** and present the **escalation procedure**.
5. Present the **Project Stakeholder Matrix**.
6. Present the **Risk Management**, **Issue Management** and **Project Change Management processes** as well as the **Quality Assurance & Control activities**.
7. Clarify the **expectations** of the Project Core Team (PCT).
8. Agree on the team’s **ground rules**
### After the Executing Kick-off Meeting:
1. **Send out** the Minutes of Meeting (MoM) to the relevant stakeholders. The minutes should **include a summary of project issues raised, risks identified, decisions taken and changes proposed**. Note that the issues, risks, decisions and project changes should also be ==recorded in the relevant logs==.
![[Fig 7.3 Executing Kick-off Meeting inputs - outputs and main roles.png]]
## Outputs
- Minutes of Meeting (MoM) (PM2 Template)
___
Spanish Guide: [[7.1 Reunión de Inicio de Ejecución]]
<-- [[7 Executing Phase]]
--> [[7.2 Project Coordination]]