^ [[7 Executing Phase]] # 7.1  Executing Kick-off Meeting The Executing Phase starts with the Executing Kick-off Meeting. This meeting ensures that the whole Project Team is **aware of the project’s key elements** and rules. ![[Table 7.1 - Executing Kick-off Meeting - Key Participants.png]] ## Inputs - [[Business Case]] and Project Charter - Project Handbook - Project Work Plan - All project plans and logs - Any requirements documents ## Steps ### Before the Executing Kick-off Meeting: 1. **Plan** the meeting. 2. Draft the Meeting **Agenda** clearly indicating the main points to be discussed. 3. **Send out** the Meeting Agenda in advance. 4. Ensure the **attendance of the required participants**. 5. Address any **logistical** needs and prepare **documentation** or hand-outs for the meeting. ### During the Executing Kick-off Meeting: 1. Ensure that **someone** is designated **to take the Minutes of Meeting** (MoM), including action points. 2. **Present** the **Project Handbook** and the **Project Work Plan** with the appropriate level of detail. 3. Present the **Communications Management Plan**. 4. **Agree** on the **conflict resolution process** and present the **escalation procedure**. 5. Present the **Project Stakeholder Matrix**. 6. Present the **Risk Management**, **Issue Management** and **Project Change Management processes** as well as the **Quality Assurance & Control activities**. 7. Clarify the **expectations** of the Project Core Team (PCT). 8. Agree on the team’s **ground rules** ### After the Executing Kick-off Meeting: 1. **Send out** the Minutes of Meeting (MoM) to the relevant stakeholders. The minutes should **include a summary of project issues raised, risks identified, decisions taken and changes proposed**. Note that the issues, risks, decisions and project changes should also be ==recorded in the relevant logs==. ![[Fig 7.3 Executing Kick-off Meeting inputs - outputs and main roles.png]] ## Outputs - Minutes of Meeting (MoM) (PM2 Template) ___ Spanish Guide: [[7.1 Reunión de Inicio de Ejecución]] <-- [[7 Executing Phase]] --> [[7.2 Project Coordination]]